This document describes the Payables processing in RedSky.

For doing any expense in RedSky for the order user has to get into the Service order ?  Accounting screen ? add a new line

  • The user needs to enter the partner (Vendor / Agent / Carrier / Driver) in the partner code screen for whom the expense is getting created.

  • Also by clicking on the magnifying glass, the system lists down all the partners used in the order as defaults.

  • If the partner is not present in the default list user can always search keying in the partner name in the pop-up window

  • Once the partner is selected, partner name and acct ref is populated from the partner screen


  • If the Acct ref is not populated, i.e the setup is not done in a partner, the system will not allow  the user to proceed further, as this is the code on which the partner is paid the company’s financial system


  • In this scenario user has to contact the designated accounting user for setting up the cross-reference.

  • Cross-reference can set up in the partner screen ? Accounting reference tab

  • Select the charge code on which the user wants to pay the partner. The charge code selected needs to have a pay GL assigned to it, else system will not allow entering the payable details.

  • Once the data has come over, the user should enter the Invoice #, Invoice date, amount and change the description if need be.

  • In Redsky we have different statuses for the payables to  be selected

  • Internal Cost – this is the cost which internal to the company and is not sent to the accounting

  • Not Authorized – The payment is not authorized for some reason and the user can state the reason in the notes

  • Pending with note  -- A note can be inserted for why it is pending

  • Short pay with notes – Short paying the partner and specifying a note so that the coordinator can refer back

  • Approved – payment is approved and can be posted.

  • Once the payable has been posted, the user can select the ‘Apply payable posting’ option from the accounting screen. This enables the user to post this expense in the current period or in the future based on where it needs to be recorded.


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